Company: Wits Health Consortium
Location: South Africa
Closing Date: 30 September 2024
Main Purpose of the Job
To operate the electronic switchboard to enable prompt professional link to required parties within the organization and to further man the reception to determine the respective visit. Also provide office administration assistance. To provide administrative support to the Executive for which they are responsible.
Key performance areas
- Rostering for teaching of Gemps 3 and Gemp 4.
- Rostering of Fellows and Consultants (and call roster).
- Rostering for Journal club and Academic meetings.
- General Office administration: Filing, Printing, Letter typing etc
- Reporting of office issues to Bara Maintenance and External Contractors.
- Answering of Phone.
- Reporting IT Matters.
- Procurement.
- Registering for Research staff, GCP.
- Supporting Research staff with Administration.
- Supporting HOD: CPD registration, managing and booking appointments / Diary.
- Approvals of Shadowing students and Electives.
- Liaise with Internal Medicine, Bara HR, WHC HR for matters relating to office administration, Doctors, Research
- Nurses Posts and HR Matters.
- Liaise with Faculty Coordinator and HRD regarding supernumerary appointments.
- Liaise with HOD and Secretary from Joburg Gen.
Required minimum education and training
- Grade 12
- Secretarial Certificate / Diploma
- Excellent organisational and administrative skills
- Ability to work independently and adapt fast
- Driver’s licence and able to drive manual vehicle.
Required minimum work experience
- 2 years working experience within an Office Management/ Administrative role.
- Secretarial experience with computer training.
Desirable additional education, work experience and personal abilities
- Ability to lead and work independently as well as be part of a multidisciplinary team.
- A friendly, informal attitude with excellent people skills.
- Ability to speak in local languages.
- Ability to work well under pressure.
- Ability to adapt to changing environment within the project needs.
How to Apply
Should you be interested in applying for this vacancy, please send an email to vacancies15@witshealth.co.za.
The subject heading of the email must read MP – 086 Secretary and the job title of position applying for.
Please include the following documentation:A cover letter (maximum one page) that clearly states which vacancy you are applying for A detailed CV.