Employer: DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTURE
Location: Eastern Cape
Closing Date: 01 July 2024
SALARY : R308 154 per annum (Level 07)
CENTRES:
- Office Chief Director: Strategy & Systems (Bhisho) Ref No: DPWI 112/05/2024
- Office Chief Director: EPWP (Bhisho) Ref No: DPWI 113/05/2024
- Office of District Director (Chris Hani) Ref No: DPWI 114/05/2024
- Office of Director Infrastructure Research Planning & Systems (Bhisho) Ref
- No: DPWI 115/05/2024
- Office of Director Portfolio Programme & Project Management (Bhisho) Ref
- No: DPWI 116/05/2024
- Office Director: Property Investment & Development (Bhisho) Ref No: DPWI 117/05/2024
- Office Director: Property Portfolio & Programme Planning (Bhisho) Ref No:
- DPWI 118/05/2024
- Office Director: Executive Support Services (Bhisho) Ref No: DPWI
- 119/05/2024
Basic Requirements:
National Senior Certificate, National Diploma NQF Level 6 in Public Management/Public Administration/Office Management/Human Resource Management/Management Assistant/Administrative Management with 1-2 years’ relevant experience. A valid driver’s licence.
Knowledge and Skills:
The incumbent must possess knowledge Public Finance Management Act (PFMA), Public Service Act, Public Service Regulations and other applicable legislation in the Public Service. The incumbent must possess strong knowledge of procurement capabilities within the area of responsibility.
The following skills are critical for the incumbent of this post: coordination skills, communication skills, planning and organizing skills, computer literate (Excel, Word, PowerPoint), problem solving, interpersonal, liaising skills, ability to work in multi-disciplinary teams, innovative skills, willingness to work under pressure in a fast-paced environment.
A suitable incumbent must possess the following values: high level of confidentiality and ethical standard, integrity, team oriented, energetic and self-driven confidence, influencing skills.
DUTIES and Responsibilities:
Render secretarial and receptionist support service. Render administrative support services. Provide support services to manager regarding meetings. Provide administrative support on budget/ expenditure trends of the Directorates/Sub-Directorates. Provide advisory services on matters related to management function and institutional governance matters.
Taking and typing of minutes, ensuring the efficient flow of information, liaising with clients, schedule and manage appointments, screening of calls. Collate, compile and submit monthly, quarterly, annual and management reports to various structures within and outside the department.
Provide assistance in the technical formatting of submissions for the Chief Director/Director/District Director. Develop and maintain an efficient filling system within the Office. Ensure that travel arrangements are well coordinated, prioritize issues in the diary of Chief Director/Director/District Director.
Procure office supply for the Office i.e. groceries, stationery, printing supplies etc. Provide logistical support (i.e. well-coordinated travelling arrangements, arranging conferences, meetings, refreshments and documentations). Support Chief Director/Director/District Director with the administration of his/her budget as well prepare his/her S&T claims.
Follow up on payment of Invoices. Study the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly: remain up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Chief Director/Director/District Director; remains abreast with the procedures and processes that apply in the office of the manager. Assist in the maintenance of leave register for the office and manage staff leave reconciliations.
For More info contact: (ENQUIRIES): be directed to Ms S. Zazini Tel No: (040) 602 4553 / Mr L. Magqaza Tel No: (040) 602 4236. e-recruitment Technical Enquiries: e-recruitment-bhisho@ecdpw.gov.za: Can be directed to Ms. N. Ndawo/Ms S. Nenene Tel No: (045) 807 6600. e-recruitment Technical Enquiries: e-recruitment-bhisho@ecdpw.gov.za
Applications Address:
Applications must be submitted only via the provincial e-Recruitment system available at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za and/or at www.ecprov.gov.za The system is available 24/7 throughout and closes at 23:59 on the closing date.
To report any challenges pertaining e-Recruitment System, send an email with your ID Number, your profile e-Mail Address and the details of the issue to: e-recruitment-bhisho@ecdpw.gov.za; do not submit any CVs to this email address, should you do so, your application will be regarded as lost and will not be considered.
Technical support is limited to working hours: (08:00-16:30 Mon-Thurs and 08:00-16:00 on Fri). No Hand-Delivered/ No Emailed / No Faxed / No Posted applications will be accepted. Refer all application related enquiries to the specified contact person.FOR ATTENTION : Ms N. Toni
CLOSING DATE : 01 July 2024. No late applications will be accepted
NOTE: Applications must be submitted on a duly complete New Z83 form (effective 01 January 2021) obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a fully completed signed Z83 form and detailed Curriculum Vitae.