REF NO: DPE/2024/025 (2 POSTS)
Unit: Directorate: Information Management
SALARY : R216 417 per annum (Level 5)
CENTRE : Pretoria
Requirements:
- Applicants must be in possession of a Grade 12 certificate or equivalent qualification.
Competencies and Attributes:
- Planning, Organizing, Client Orientation Confidentiality, Integrity and honesty.
- An understanding of the National Archives and Records Service Act.
- Must be familiar with different filling systems. The candidate must be able to work under pressure and deliver timeously.
Duties and Responsibilities:
The successful candidate will be responsible for providing registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail/files. Handle incoming and outgoing correspondence. Receive all mail. Sort, register and dispatch mail.
Distribute notices on registry issues. Render an effective filing and record
management service. Opening and closing files according to record classification system. Filing/storage, tracing (electronically/manually) and retrieval of documents and files. Complete index cards for all files. Operate office machines in relation to the registry function.
Open and maintain Franking machine register. Frank post, record money and update register on a daily basis. Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messengers to deliver to Post Office. Open & maintain the remittance register. Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittances to finance.
Send wrong remittances back to sender via registered post and record
reference number in the register. Keep a daily record of the amount of letters franked. Process documents for archiving and/or disposal. Electronic scanning of files. Sort and package files for archives and distribution. Compile a list of documents to be archived and submit to the supervisor. Keep records for archived documents.
ENQUIRIES : Ms. Lettie Sono, Tel No: (012) 431-1265
NOTE: Applications must be submitted on the prescribed new Z.83 form of the Public Service Act only, (i.e., application for employment form), obtainable from any Public Service Department or any Public Service and Administration website.
Note: The Z83 application form is obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. Or Click the link below to download Z83 Form
How To Apply
APPLICATIONS: The Department of Public Enterprises, Private Bag X15, Hatfield, 0028 or hand deliver at 80 Hamilton Street, Arcadia, Pretoria 0008
FOR ATTENTION : Human Resources
CLOSING DATE : 05 July 2024