Company: Omnia
Location: South Africa
Job Overview
To provide accurate administrative support to the business in accordance with compliance and regulatory requirements and ensure timeous and accurate transactional processing across various systems.
Qualifications
- Grade 12
Experience
- 3 years relevant demonstrated experience in general administration
- 2 years’ demonstrated experience in AX administration
Advantageous Requirements:
- 1 year demonstrated Isometrics demonstrated experience
- 1 year demonstrated SHERQ administration
Duties
Accurate, real-time captured stock movement
- Timeously process related transactions with a high level of accuracy on AX/QAD or other
- Order Expediting and Distribution
- Generate and/or Print System Delivery Notes before consignments are dispatched
- Assist stock controller with variance fault finding
Procurement compliant with company policies
- Request quotes where applicable
- Process requisitions and purchase orders on relevant systems
- Process (logistics) purchase agreements and load information
- Follow-up on delivery of products ordered
- Generate and expedite purchase orders, including PPE, consumables, packaging material, seals, stationery, ad hoc repair and maintenance
to fleet and facilities
Consolidated, accurate and verified information
- Reconcile and process overtime and applicable payroll information on relevant systems
- Update asset records on relevant systems, including fleet and asset register
- Recon site petty cash records and create summary reports
- Coordinate application process for transport permits
Accurate filing and document control
- E-filing on SharePoint or physical document filing as required to ensure compliance
- Reconcile and file customer signed Delivery Notes
Scheduled training
- Schedule related training as required, including medicals and induction.
- Keep training records up to date and assist with making these available during auditing
Captured verified SHERQ information and compliance (where applicable)
- Record relevant incident and resource utilization information on SHERQ system
- Prepare monthly SHERQ summary report and submit to Safety Officer
- Maintain contractors pack to ensure standard SHE due diligence
- Maintain on-site safety files in accordance with Occupational health and Safety Policy
Job Competencies
- Proficiency in MS Office (Word, Excel, and Outlook)
- Mature, task driven and self-motivated individual.
- Ability to meet strict daily processing and administrative targets
- Good organizational, administrative, planning & co-ordinating skills
- Good verbal and communication skills
General
Role impacts:
- Administration Efficiency
- Safe and up to date record keeping
- Reliable and real-time data
- Customer satisfaction (internal & external customers and suppliers)
- Regulatory compliance
Key relationships:
- Senior Management/Management/Country Managers
- Customers
- Support Teams
- Operations
- Any other stakeholder as may be deemed important and relevant from time to time